The operation of the Coho Swim Club relies heavily on parent volunteers. In 2005, the Club developed a point system so that the volunteer jobs were clearly defined and easily tracked. To ensure that parents meet their commitment, we require a $350 bond at registration that will be cashed if necessary. The volunteer requirement is as follows: 1 swimmer – 12 points; 2 swimmers – 15 points; 3 swimmers – 18 points. The Volunteer Coordinator will track points and coordinate volunteers, however it is the responsibility of each parent to ensure they fulfill their volunteer commitment. Points can be earned as set out below (subject to adjustment each season).
For more information on how to volunteer, contact Leslie Arnsdorf.
OUR COHO SWIM MEET
Our meet starts on Friday evening and goes all day Saturday (July 23/24, 2010). Many of the jobs can be divided into three ‘shifts’ of about four hours each: Friday evening; Saturday morning and Saturday afternoon. Where applicable below, the number of points relates to one ‘shift’ and the number of people needed for all three shifts is in brackets to the right (divide by three to determine the number of volunteers per shift). The other volunteer jobs (indicated n/a) span the entire meet and usually require preparation time ahead of the meet.
| Job Title | No. of Points (per 1 Shift) | Persons Needed for all 3 Shifts |
| Meet Manager | 10 | n/a |
| - Assistant Meet Manager (notably someone in training) | 7 | n/a |
| Computer/Data Manager | 10 | n/a |
| - Heat Sheet Preparation (takes place on two nights ahead of meet) | 3 | (6) |
| - Data Entry (one person Friday, three per shift Saturday) | 3 | (7) |
| Medals/Results/Trophies Organizer | 4 | n/a |
| -Medals/Results Posting | 2 | (6) |
| Setup/Cleaning/Take Down Lead | 7 | n/a |
| - Set Up Assistants (Friday night only) | 2 | (4) |
| - On-going Cleanup During Meet (Saturday only) | 4 | (4) |
| - Cleanup (Saturday afternoon only) | 6 | (6) |
| Audio Arrangements Lead | 4 | n/a |
| - Audio Assistant (1 person for meet) | 2 | n/a |
| Announcing | 4 | (3) |
| Food Organization Lead | 8 | n/a |
| - Food Preparers and Distributors (only one person on Friday) Note: Each family must bring a food item or contribute $10.00 |
3 | (9) |
| Fundraising Coordinator (see description below) | 10 | n/a |
| Silent Auction Lead (see description below) | 5 | n/a |
| - Auction/Heat Sheet Sales (Saturday only) | 2 | (4) |
| Clerk of Course | 4 | (3) |
| Chief Marshal | 4 | (3) |
| - Marshalling Assistants (only one on Friday) | 2 | (5) |
| Starter | 4 | (3) |
| Head Timer | 4 | (3) |
| Stroke and Turn Officials | 4 | (6) |
| Timers | 3 | (9) |
| Runners (only one Friday) | 2 | (5) |
| Warm-up Pool Safety Marshal (only during warm-ups) | 1 | (2) |
| COHO EXECUTIVE Note: There are 8 positions, with the term being one year. |
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| President | 13 | n/a |
| Other Executive Positions: Vice President, Treasurer, Secretary, Past President, & Directors responsible for Fundraising, Volunteers, Communication & Registration |
11 | n/a |
| CASINO (generally every other year) | ||
| Casino Organizer (need not work casino) | 10 | n/a |
| - Various positions (approximately 25 people) | 5 | n/a |
| DISTANCE SWIM | ||
| Distance Swim Organizer | 4 | n/a |
| - Assistants (lap counters, etc. at pool) | 1/hr | n/a |
| Food Purchaser and Preparer | 4 | n/a |
| SUNDAY FUNDAY ORGANIZER | 5 | n/a |
| - Assistants | 3 | (3) |
| PURCHASING | ||
| Bathing suits, swim caps, training equipment for season | 7 | n/a |
| REGISTRATION NIGHT | 2 | (3-4) |
| FUN MEET | 2 | (~20) |
| WEBSITE MAINTENANCE (year-round responsibility) | ||
| Maintaining and updating Coho website and hosting e-mail address | 10 | n/a |
| ANNUAL PHOTOGRAPHS | ||
| Individual and group photographs | 7 | n/a |
| SEASON END WIND-UP PARTY | ||
| Lead person to organize the event | 6 | n/a |
| - Assistants (setup/serving/cleanup) | 3 | (3) |
| VIDEO OF SWIMMERS FOR COACH DURING MEETS This is at the head coach’s request and could be fulfilled by several people during a swim meet. Points here are for a full meet so they could be divided between several people. |
6 | |
| EQUIPMENT MAINTENANCE | 5 | n/a |
| FUNDRAISING COORDINATOR This position will assist the Fundraising Board Member in coordinating and executing fundraising activities. This person should be comfortable with assisting in writing fundraising letters, contacting businesses to make them aware of sponsorship and fundraising opportunities for our Club, and researching new fundraising opportunities for our Club. This position will also be involved with the planning of the fundraising activities taking place at the Annual Canmore Coho Swim Meet the third weekend in July (attendance would great, but not necessary). This position needs to have availability from April through to the end of July for various fundraising activities. |
10 | n/a |
| SILENT AUCTION LEAD Working with the Fundraising Board Member, this person will take the lead in planning, communicating to Coho members, and executing the Silent Auction and Raffle at the Annual Canmore Coho Swim Meet the weekend of July 23 & 24, 2010. Some availability is needed during the months of May and June, with the majority of the time commitment in the week of the swim meet (week of July 19th) and attendance at the swim meet is necessary. Silent auction experience is not necessary but would be an asset. |
5 | n/a |
| MEDIA LIAISON | 5 | n/a |
| REGION E MEET RESPONSIBILITIES: Note: These responsibilities change each year on a rotating basis. The meet is held over two days in August. Also, approximately every 6 years Region E will run Provincials in Calgary and our Club is expected to play a major roll in that meet. | TBD | TBD |